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Category: Data sharing

PLOS' New Data Policy

PLOS has just announced a new Data Policy, which will be relevant to UQ researchers who publish with PLOS.

As of March 3rd, 2014,

"authors must make all data publicly available, without restriction, immediately upon publication of the article."

Authors who submit to PLOS will be required to provide a Data Availability Statement describing how others can access the datasets that underpin the findings. The Data Availability Statement will be published on the first page of the article.

You can read the full PLOS Data Policy here.

Data must be deposited in a data repository, have DOI's, and be in an appropriate format for access and reuse. There are only limited exceptions to the requirement for publicly available data.

The UQ Library has detailed information in our Research Data Management Guide on how to manage your research data, formats suitable for retention and reuse, and appropriate data repositories for different disciplines including UQ eSpace.

Ecological Applications Mandates Data Sharing

Ecological Applications, published by the Ecological Society of America (ESA), now requires authors to make their data publicly available. Before publication of a manuscript authors must deposit any data they discuss in their results in a permanent, publicly accessible data archive or repository.

You can read more information on this new data policy here.

Ecological Applications see's the need for access to data as being important for:

  • Replication (where field studies may not be able to be easily or cost effectively replicated)
  • Transparency (where results may underpin or be relied on for broader policy initiatives)
  • Re-use (improves the ability to build large datasets for ecololgists)

ESA joins the growing number of journals that request that research data be deposited as part of the publication process. For more information on managing your research data, or selecting suitable data repositories go to the Library's Research Data website.

Data Descriptons now available in UQ eSpace!

It's Research Week, and UQ Library is launching a new Research Data Collections form in eSpace. The new form will allow researchers and research groups to describe their data according to good practice.

UQ eSpace can now support either open access or mediated access to your research data collections, and aid the discovery, dissemination and preservation of research data as a first class research output at UQ.

Having your research data described in eSpace will:

  • make it visibile via search engines such as Google, as well as through national data repositories such as Research Data Australia
  • create a record for that data under your My UQ eSpace profile (there is a new 'My Research Data' tab just for this purpose).
  • enable you to build an index of your research data, and count the number of times it has been viewed and downloaded, therefore contributing to your research profile.


How can I use this new service?

There a few simple steps to adding your research data into UQ eSpace.

  • Researchers need to provide a description of their data using the new eSpace data collections form. RIS librarians can also provide assistance with data descriptions - email data@library.uq.edu.au
  • Ensure your data will be offered as either mediated access (by providing a contact for the data) or open access (by uploading the data or providing a link to the data).
  • Make your data re-usable without any limiting software requirements
  • If your school or department already stores your data in an existing repository, you can still fill in the data collections form and provide a link to the location of the data in the form.

Further information can be found in the FAQs tab in eSpace, and in a guidance document located on the main UQ eSpace page.

Publishing Your Research Data

Data publishing has been gaining momentum, due to an increasing awareness of the benefits in publishing and re-using data, alongside the growing requirements of funding bodies that data be made publicly available. By publishing your research data you can:

• ensure the replication and verification of work;
• enable formal and measureable recognition of data as a research output;
• reduce the duplication of data collection;
• allow the re-use of data in multi- and interdisciplinary research;
• ensure greater transparency in the research process.
• Achieve maximum returns on investment in research

In Australia the publishing of research data is encouraged by the Australian Code for the Responsible Conduct of Research. It states that research data should be made available for use by other researchers unless it is prevented by ethical, privacy or confidentiality matters. Increasingly, funding agencies are placing the onus on researchers to publish research data that has been collected using public funds.

Data Publishing

  • There are a number of ways to publish your research data. Researchers can deposit their data into an institutional repository. The UQ Library is soon launching a new service, with UQ eSpace accepting data. Alternatively, there are many discipline specific data repositories that will accept research data, and make it available or discoverable to other researchers.

Data Licensing

  • One of the common barriers to publishing research data is concerns about attribution and recognition of data and researchers. These concerns can be addressed through the implementation of DOI's (or persistent identifiers) for datasets at the time they are published or deposited into a repository, allowing the data to be correctly cited. Researchers can also apply Creative Commons licensing to their data to ensure that any future use or reuse of that data is appropriate and correctly cited.


The most recent newsletter from TERN discusses some of the initiatives that are in place to remove the barriers to data publishing.

Many researchers at UQ are already publishing their data. If you would like to publish your research data, the UQ Library's Research Data Management team can assist you.