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Adding citations to Word

Cite While You Write

When you install the EndNote program Cite While You Write add-in files will be inserted into your word processing software. Check the EndNote website for Windows and MAC Word Processor compatibility.

Note: The appearance of the EndNote toolbar in Word will vary slightly between Windows and a Mac.

Inserting EndNote References

endnote_toolbar.png

Open Word. The EndNote toolbar is available from the top menu bar in Windows. You can insert references from the EndNote library which you have already created.

  • Position your cursor where you would like to put the citation e.g. at the end of a sentence. You will need to make a space before the full-stop
  • Click on Go to EndNote and select a reference
  • Choose 'Insert Citation' or Alt+2 from the top menu bar. The reference will now be added to Word
  • Alternatively, you can search EndNote for the reference e.g. by keywod, author's lastname, research notes etc. Click find and EndNote will list matching references
  • Highlight the matching reference and insert into Word.

Edit and Manage Citations

Adding Text before a Citation:

This is only applicable to author-date styles. Eg. APA 6th style.

  1. Click on the in-text citation (eg. Smith, 2011) you want to add text to. This will be highlighted once selected.
  2. Click on the Edit & Manage Citation(s) button and the dialogue box will open.
  3. In the box labelled Prefix type in the text you require - for example type: See also
  4. You must type a space after the See also to ensure that there is a space between the prefixed text and the citation in the document.
  5. Click on the OK button, and EndNote will reformat the citation with the prefixed text. Don't forget to save the changes to your document.
Adding Text after a Citation:

This is only applicable to author-date styles.

  1. Click on the in-text citation (eg. Smith, 2011) you want to add text to. This will be highlighted once selected.
  2. Click on the Edit & Manage Citation(s) button and the dialogue box will open.
  3. In the Suffix text box type in the required text - generally this will be a page number-for example type: p. 23
  4. You must type a space before "p." to ensure that there is space between the citation in the document and the suffix.
  5. Click on the OK button, and EndNote will format the citation with the text after the citation. Remember to save the changes in your document.

Further assistance: EndNote and Word

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