About the Warehouse
 
The Warehouse is the Library's closed access collection of lesser-used materials that have been transferred from the branch libraries. There are four locations:

  • Warehouse 1 - Walcott St (St Lucia Campus)
  • Warehouse 2 - Law Library building (St Lucia Campus)
  • Warehouse 3 - Ipswich Campus
  • Warehouse 4 - Milton
The collection is managed by staff in the Document Delivery Team within the Library's Information Access Service.
Requesting material
 
Books, Maps, etc.

Books, maps, etc. housed in the Warehouse have the status of AVAILABLE,

e.g.

Location Call number Status
Warehouse 1 BA63751 AVAILABLE
 

Books can be requested via the catalogue by clicking on and filling in the form. Remember to choose a pickup location. For more information on requesting Library items, refer to Requesting Library items.

For more information about how to borrow, how to renew loans, how to check which items you have on loan, how many items you can borrow, etc., refer to the Borrowing Guides.

Journals

Copies of journal articles may be requested via the catalogue:

  • Search for a journal in the Library's catalogue
  • Click on the "Request article" link under the Document delivery heading on the righthand side of the catalogue record for the journal.

To use this service, you must :

  • Be a registered Library member eligible for document delivery
  • Have an email address in your Library record

Alumni, reciprocal and community borrowers can request journal articles from UQ's closed access collections (Warehouse) at the Loans Desk of any branch library.

Unregistered users can request journal articles from UQ's closed access collections (Warehouse) through their local library or through the National Library of Australia's Copies Direct service.

The supply of journal articles is subject to the Copyright Act.

Delivery Time

Material is retrieved from Warehouse 1, 2 and 3 every weekday morning (Monday - Friday), and from Warehouse 4 on Monday, Wednesday and Friday. Depending on mail delivery, Warehouse items can take 1-3 days to reach the pickup location or to be delivered to you.

Returning Warehouse loans

Warehouse loans should be returned to the branch library where they were picked up.

Access to the collection

Clients who have special research needs may request the loan of journal volumes or to browse the collections in situ. Please contact any branch library to discuss your needs.

Guidelines for transferring material to the Warehouse

The Library adds material to its collection on the basis that this material is intended to be kept permanently.

There is a finite amount of space in each branch library. Approximately 66,000 volumes are added to the collections overall each year. A similar amount of material must therefore be relocated to alternative storage to retain a net balance.

Material is normally relocated to the closed access collection (Warehouse) and occasionally discarded. This statement sets out policy guidelines for this process:

  • Material acquired over 12 years ago and not borrowed more than once in the last 5 years, may be withdrawn from open access collections and relocated to the closed access collection.
  • Copies of superseded reference manuals and similar materials may be withdrawn. Relocation to the closed access collection is the preferred option.
  • Multiple copies of text and reference materials are withdrawn when no longer required for teaching purposes, or replaced by more recent editions. One copy of each will be placed in the closed access collection and the remainder discarded.
  • Damaged materials, if they cannot be repaired, may be withdrawn if they can be replaced by another copy or a later edition.

Materials will normally be withdrawn from open access collections only after consultation with the appropriate Faculty.

Material to be discarded under these guidelines will be disposed of by donation to the University of Queensland Alumni Association for resale at their fundraising book fairs, offered to other libraries or offered to the overseas aid agency ACPAD.

Relocation of Warehouse items to a Branch Library

Items which have come back into demand can be transferred out of the Warehouse into a branch library collection at any time.

Ask your branch library staff if this is required.

How to get help

Please refer any questions about borrowing of Warehouse items to the Loans Desk in your branch library.