How do I omit authors' names from citations?

Some styles insist that if you have mentioned the author's name in the text, then you should drop the author's name from the citation, e.g. "These results were confirmed by Smith (1993)."

This can easily be done with EndNote. Highlight the citation in your Word document and select the Edit Citation(s) command from the EndNote tools.

You will now see a dialogue box. Check the box labelled Exclude author and then click on the OKbutton.

EndNote does not have an output style for the journal to which I am submitting my paper. How can I find a style for this journal?

You may be able to find another journal which has a similar style. You can do this by using the Style Finder on the styles page of the official EndNote website.

Use the section of the Style Finder which allows you to input data describing the citation style (e.g. Author-Year) and the first three fields of a journal reference and the Bibliography Sort Order for the bibliographic style that you require.

When you have entered this data, the screen might look something like this:



Then click on the Find Styles button, and the server will retrieve a list of EndNote styles which match those criteria.

I want to print out a list of references to hand out in class. I want the list to include Call Numbers. How do I do this?

You will have to edit a style to include the Call Number.

NOTE: This will only work if the references in your EndNote library include the Library call number in the Call Number field. Not all filters and connection files will import Call Numbers.

Choose the bibliographic style you wish to use. To do this:

• Click on Edit, then scroll down to Output Styles and then click on Open style manager
• Click in the Checkbox beside the required style to highlight it

To edit the style:

• Click on the Edit button on the same screen
• The style file will be opened for editing
• Click on File, then Save As, to save the style under a new name, e.g. MLA_myedit.ens



NOTE: Leave the original style unchanged so that it will be available for normal purposes, like formatting papers for publication.  You will now be editing a copy of the style which you will use just for preparing a list of references with call numbers attached.

• In the editing window, scroll down the left column to Bibliography and click on Templates
• You will have a list of reference types in the right column, each followed by a list of field names and other formatting information. Each of these reference types must be edited in the following manner:
• Place the cursor at the end of the data for the reference type
• Click on Insert field button
• Click on Forced separation from the list and EndNote will insert a vertical bar
• Press the space bar once and EndNote will insert a dot
• Then click on Insert field button again
• Click on Call number from the list. (You may have to click on the arrow at the bottom of the list before you can see this option.) EndNote will insert a field name
• If you want to add a blank line between the references in your handout, click on the Insert field button and select End of Paragraph. (You may have to click on the arrow at the top of the list to see this option.) EndNote will insert the relevant symbol
• The first reference type will now look something like this:



• Remember that each of the reference types in the edit window must be amended in the same way. You can either repeat the above procedure, or use the normal Windows "copy and paste" function to insert the samechanges into the other reference types
• Save the changed style selecting File and Save (or the Ctrl+S shortcut)
• Close the edit window by clicking the the X button in the top right-hand corner
• Close the Styles Manager in the same way



You can now create your list of references in the normal way and format it with the modified style. If you use the Export function to create the list, remember to save the file in Rich Text Format (*.rtf).

My bibliographic style requires a blank line between citation references in the bibliography. How do I change an EndNote style to do this?

There is no need to change the output style. You can make this change while formatting your bibliography.

In your Word document:

• Select the EndNote Format bibliography command. (If you are using Word 2007 with EndNote X1, go to the EndNote tab, and in the Bibliography group click the bottom corner arrow.) You will see a dialogue box.
• Click on the Layout tab
• In the box labelled Space after select the option Single
• Click on the OK button

How can I make corporate bodies display correctly in my bibliography?

The normal procedure with corporate bodies is to put a comma at the end of the name when you enter it in your EndNote reference, e.g. Education Queensland,

However, when the corporate body contains one or more internal commas, you replace the first of those commas with two commas, and don't put a comma at the end, e.g. U.S. Department of Justice,, Bureau of Justice Statistics

This should produce a properly formatted bibliography. What happens is that EndNote thinks that the part of the name up to the two commas is a surname, and that the part of the name after the commas is an addition to a name, like “Jr.”

Note that this technique may create problems with the in-text citations. If the output style is configured to insert the last name only in the in-text citation, the corporate author in the above example would appear in the in-text citation as (U.S. Department of Justice) instead of (U.S. Department of Justice, Bureau of Justice Statistics). However the entry in the bibliography at the end of the document should show the full name. Such problems would have to be corrected manually in the final editing.