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Direct Export from a Database to EndNote
What is "direct export"?
When you are searching some databases via the web, you will find that they allow you to select records and then send them directly to your EndNote library. The database locates your EndNote software and asks you to choose the EndNote library. It will then transfer the records to your library. This is called "direct export".
With some databases, such as Web of Science, this feature works very well. However with certain databases you will find that the records do not import accurately and need to be edited after import.
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Use your web browser to display the UQ Library Database list at:
http://www.library.uq.edu.au/database/
Locate the entry for Web of Science and click on it. Note that, despite the name of this database, it contains references in all disciplines. If you are not familiar with this database, use the Quick Search box to perform a simple search.
When your results are displayed, click in the boxes beside some of the references to "mark" those references. Now click on the Add to Marked List button. At the top of the screen, you will now see a button labelled Marked List.
Continue searching and marking records. When you have finished, click on the Marked List button.
You will now see a new screen. At the bottom of the screen are your marked records, but above them is a panel headed Output Options. At Step 1, you can select the amount of data that you wish to export to EndNote. We recommend that you at least check the abstract and keywords options. Your screen should look something like this:
At Step 2, all that you have to do is click on the Export to Reference Software button. After a short delay, your EndNote software will open. You will be asked to Select a Reference Library. Locate the library, highlight it and click on the Open button.
The references will now be imported into that library. In the library window you will see only the references which you have just imported. To see all references in your library, click on References on the menu bar, then select Show All References.
Importing Downloaded References with a Filter
What is a "filter"?
A filter is a piece of software that will take a file of references which have been downloaded from a database and convert them into references in your EndNote library.
The file of references must be in plain text (*.txt) and must be split up into labelled fields, something like this:
AU: Smith, J.
TI: New developments in instructional software
SO: Journal of Educational Technology, vol. 3 (2001): 305-318A
A filter is specific to a particular database (e.g. Medline, Psycinfo). When the database is marketed by more than one vendor, separate filters will be required for each vendor's version of the database (e.g. Medline from Ovid, Medline from Ebsco, Medline from CSA).
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Use your web browser to display the UQ Library EndNote filters page at:
http://www.library.uq.edu.au/endnote/filters.html
Browse through the list to find a database which is relevant to your research. Check the Other Information column to find out how to download references from the database correctly. An EndNote filter can only import a plain text file (*.txt).
Click on the Download Link to download the filter. Save it in your EndNote filters folder. The default location of the filters folder is
C:\Program Files\EndNoteX1\Filters
Use your web browser to display the UQ Library Database list at:
http://www.library.uq.edu.au/database/
Open your chosen database. Perform a search and select some useful references.
Using the instructions from the Filters page, download the references in the correct format for import to EndNote. Save the downloaded references in any convenient folder.
Return to EndNote, and make sure that your library is open.
Click on the Import button  on the main toolbar. You should see a dialogue box that looks like this:
Now click on the Choose File button. Locate and select the file of references that you downloaded.
In the box labelled Import Option, click on the down arrow to see some of the standard import options. Then click on Other Filters to open the list of filters, which looks like this:
Browse down the list of databases until you find the filter which you downloaded. All filters from the UQ Library EndNote Filters page have filenames beginning with uq_…
Highlight the filter and click on the Choose button. This will return you to the previous dialogue box.
Next, in the Duplicates box, select Import into Duplicates Library.
In the Text Translation box, the option Unicode (UTF-8) is appropriate in most cases. The dialogue box should now look something like this:
Click on the Import button and the references should be imported. In the library window you will see only the references which you have just imported. To see all references in your library, click on References on the menu bar, then select Show All References.
More on filtering references …
No filter is perfect, and all references should be checked after import. For this reason, it is often better to import references into a temporary library, and leave them there until they can be checked against the file of downloaded references and amended. They can then be transferred to the permanent library.
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