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| Biological Journal Titles and EndNote 6/7 | ![]() |
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Journal titles can be a problem for the biosciences researcher. This is because the editors of some publications require that references should give full journal titles, and other editors require that references should give abbreviated journal titles. Always check the Instructions for Authors of the journal to which you are submitting your paper to find the system of abbreviation required.
For example, Plant Physiology specifies that authors should Write out in full all one-word journal titles. Use the BIOSIS List of Serials for abbreviations of multiple-word journal titles; write out in full the names of journals not listed there. Archives of Microbiology requires journal as abbreviated in Chemical Abstracts. The Journal of Cellular Biochemistry specifies that journal abbreviations should follow the Index Medicus style. On the other hand, The American Journal of Botany instructs authors to write out journal names in full.
So there are at least four different requirements that the researcher may have to meet:
Furthermore, as the researcher submits papers to different journals, the requirements will vary from journal to journal and Section 4 deals with this problem.
EndNote copes with the problem of journal abbreviations by means of its term lists. A term list can be set up for any field in an EndNote reference, but the term list linked to the Journal field is particularly sophisticated, because it allows you to store not only the titles of all the journals which appear in your EndNote library, but also up to three different abbreviations for each of those titles.
It is possible to import ready-made term lists into your EndNote library. The following sections explain how to do this.
NOTE: A journals term list is specific to a particular EndNote library. If you have more than one EndNote library, you will need to create a journals term list for each library.
The University of Queensland Library has produced a biosciences journals term list which contains the titles of biological journals, with BIOSIS abbreviations. The term list records titles of journals indexed in the Biological Abstracts database, along with the corresponding abbreviation from the BIOSIS Serial Sources directory.
We recommend that you delete all terms in your existing journals term list, and then import the Biosciences journals term list. However, you can import the new list into an existing list if you prefer.
To delete the existing terms in the journals term list:
To download the biosciences journals term list:
To import the biosciences journals term list:
If you open the journals term list, it should look something like this:
You can enlarge any of the columns to see the full details. The columns contain the following data:
Click on the X button to close the term list.
Now that you have imported the journals term list, you will have to make sure that the EndNote output styles which you use are configured to select the correct column in that list.
For example, if you were submitting a paper to Plant Physiology, which requires BIOSIS abbreviations of journal titles, the output style would have to be configured to take journal titles from the third column (Abbreviation 2) of your journals term list.
To check the configuration of the output style:
When you import references into your EndNote library using a filter or connection file, or when you input references manually yourself, EndNote will automatically update your Journals term list. The Journal field in each reference will be checked against every entry in the term list (including the abbreviations). If EndNote does not find a matching entry in the term list, it will insert the new journal title into the first column of the term list.
If you are importing references with abbreviated titles in the Journal field, the automatic updating of the Journals term list could cause problems. If the abbreviation is not already in the Journals term list, it will be added to the first column (Full Journal). To avoid this, you can disable the automatic updating of the term lists.
To disable automatic updating of terms:
When you are inputting references manually, it is probably best to use the full journal title. However it is quite acceptable to use an abbreviation of the title, providing that abbreviation appears in your journals term list.
Even if you follow all the instructions given above, there will still be occasional problems with journal titles when you are formatting papers with EndNote.
a. Using an output style configured to use Abbreviation 2, some journals still appear in full
b. Using an output style configured to use Abbreviation 2, some journals appear with an abbreviation which does not look like a BIOSIS abbreviation
When you wish to cite a journal which does not appear in your term list, you will have to edit your Journals term list to insert the new title. Sometimes you may also need to delete entries, for example when an abbreviated title has found its way into the Full Journals list.
To edit the Journals term list:
To delete a journal from the term list:
The University of Queensland Library has produced a chemical journals term list which contains the titles of chemical journals, with Chemical Abstracts Service Source Index (CASSI) abbreviations. The term list records titles of journals indexed in the CAplus database on SciFinderScholar, along with the corresponding abbreviation from the Chemical Abstracts Service Source Index.
We recommend that you delete all terms in your existing journals term list, and then import the Chemical journals term list. However, you can import the new list into an existing list if you prefer.
To delete the existing terms in the journals term list:
To download the chemical journals term list:
To import the chemical journals term list:
If you open the journals term list, it should look something like this:
You can enlarge any of the columns to see the full details. The columns contain the following data:
Click on the X button to close the term list.
Now that you have imported the journals term list, you will have to make sure that the EndNote output styles which you use are configured to select the correct column in that list.
For example, if you were submitting a paper to Archives of Microbiology, which requires Chemical Abstracts abbreviations of journal titles, the output style would have to be configured to take journal titles from the second column (Abbreviation 1) of your journals term list.
See section 1.3 above for information on checking and editing an output style.
See section 1.4 above for information on maintaining your journals term list.
Even if you follow all the instructions given above, there will still be occasional problems with journal titles when you are formatting papers with EndNote.
a. Using an output style configured to use "Abbreviation 1", some journals still appear in full
b. Using an output style configured to use Abbreviation 1, some journals appear with an abbreviation which does not look like a CASSI abbreviation
If the journal to which you are submitting your paper requires you to cite journal titles in full, then you have two options:
If you have maintained a journals term list for your library, you can edit the output style so that it takes journal titles from the first column (Full Journal) in your journals term list. Check the output style as explained in section 1.3 above. Ensure that the option Full Journal Name is selected.
When EndNote formats your paper, if it does not find an entry for a journal in the terms list, it will just take the journal title from the Journal field of the reference. In most cases, this will be satisfactory. However, if the journal title as given in the Journal field is abbreviated, then the abbreviated title will appear in your formatted paper. In such cases, you must edit the reference in your library to give the full journal title in the Journal field.
If you do not know the full title, you may be able to find it from one of the following sources on the web:
If you want the EndNote output style to ignore the Journals term list and take journal titles from the Journal field in your references, then you should check the output style as explained in section 1.3 above. Ensure that the option Don't Replace is selected.
When you format your paper, you may find that some journal titles are abbreviated. This means that the Journal field for that reference in your EndNote library contains an abbreviation of the journal title. You must edit the reference in your library to give the full journal title in the Journal field.
If you do not know the full title, you may be able to find it in one of the journals term lists mentioned in this guide or one of the websites listed in section 3.1 above.
You may find that you usually use one system of journal abbreviations (e.g. BIOSIS), but you occasionally submit papers to journals that use a different system of abbreviations (e.g. Index Medicus/PubMed). An EndNote library will only support one journals term list, so how can you cope with more than one system of journal abbreviations?
We recommend that you save a copy of your normal journals term list by exporting it. Then you can delete all terms in the list and import a different term list to format your paper. When you have finished writing that paper, you can delete the new terms and import the original term list from the file to which you exported it.
Here is the procedure in detail:
Step A. Export a copy of the original Journals term list:
Step B. Delete all terms in the Journals term list:
Note: If the term list is very large, the Ctrl+A command may not work. If this is the case, highlight the first line in the term list, hold down the Shift key, scroll to the end of the list, then click on the last line to select the whole list.
Step C. Import the new Journals term list:
Step D. Format your paper using the new Journals term list.
Step E. Delete the new Journals term list:
Follow the procedure in Step B above.
Step F. Import the original Journals term list:
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