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Library Strategic Planning 2013

Welcome

The University of Queensland Library is developing a new strategic plan for 2013 - 2016.

The University Librarian nominated a strategic planning team (Mary Lyons, Sandra Rothwell, Majella Pugh, Helen Morgan, Eric Hornsby, Joanne Rutherford) - and charged it to design and manage a strategic planning process for the UQ Library that is open, inclusive, customer-focused, and provides a variety of avenues for staff and community input.

See the Strategic Planning Blog for the latest updates from the team - please login and post a comment.

Deliverables

1. Communications and events that engage Library staff and external stakeholders

2. Documentation of process for staff and stakeholders

3. Draft strategic plan, including:

  • updated vision, mission, and values statements
  • manageable number (5-10) of high-level goal statements
  • well-developed objectives for each goal, that are specific, measurable, actionable, realistic, and time-bound

Assumptions

  • the Library will be operating within a constrained fiscal environment for the next 3-5 years (staffing implications)
  • the Library will increasingly be asked to provide evidence of the value it provides, through its collections, services, and space (need more, better analytics)
  • the plan should be user-focused
  • digitisation of unique materials (eg Fryer collections) is a priority
  • 'open' material (OA publications, educational resources) will play an increasing role on campus, and represent an opportunity area for the Library
  • space improvements are critical but will likely need to be incremental (no major capital funds will be available)
  • the plan should be aspirational (this is about the future and what we want to create/become)
  • Potential 'growth areas' should be included (e.g. digital humanities)
  • inputs to process should include InSync survey results

Timeline

21 Feb - 25 Mar Gathering of wishes 'for Library genie' (view wishes)
25 Mar Launch of Strategic Planning Process
25 Mar - 1 May
  • Revisiting values
  • Gathering of suggestions for new tagline/mission
19 Mar - 30 Apr Developing scenarios
2 - 3 May

Focus groups of stakeholders - Facilitator Brett Mayze:

  • Thurs 2/5 12.00 -1.30 St Lucia (Undergraduates)
  • Thurs 2/5 2.30 - 4.00 Herston Health Sciences Library (UQ/Hospital staff)
  • Friday 3/5 10.00-11.30 St Lucia (Post Graduates)
  • Friday 3/5 12.00-1.30 St Lucia (Academic Staff)
25 Mar - 30 Apr

Reflect upon the Library's vision and mission: answer 'why do we exist?'. There will be a call for stakeholder feedback.

Apr - May Seeking input on our mission and new tag line

28,29,30 May

Strategic Planning Sessions (involving Library Managers) in Library Conference Room - Facilitator: Brett Mayze

  • 28 May (half day)
  • 29 May (full day)
  • 30 May (full day)
Throughout June

Consultation sessions with all staff in each area/branch

- Facilitators: Strategic Planning Team members

July 30 Strategic Plan completed
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What's been happening

21 February

- began gathering wishes for the Library Genie using this online form with a link from this spotlight image:

Genie.png

Genie wishes received, to March 27th can be viewed.

25 March

- public launch of strategic planning process at 2pm in Library Conference room. Videos from the launch:

LaunchB.jpg LaunchProf.jpg

Professor Terry opening proceedings at the launch

26 March

- began gathering suggestions for a new Library tagline using this online form with a link from this spotlight image:

tag_suggestion_spotlight.png

Strategic planning 2013 blog

Focus groups

Four stakeholder focus groups met last week, to provide feedback on the four UQ Library future scenarios written by Library staff. Sandra Rothwell attended all four groups. At least one other strategic planning team member attended with her.

Brett Mayze facilitated the groups, and captured discussion. His report will provide important input to the rest of the planning process.

The strategic planning team will meet to debrief later this week.

Team meeting #11

Brett Mayze, consulting psychologist working on the strategic planning process, met with the team on Tuesday 30/4.

Brett asked that the wording of the four scenarios be altered slightly, so as to provoke stronger reactions at the stakeholder focus groups. This is common practice, and can be seen in the examples provided to the Scenario Writing Group (e.g. from the ARL)

Team meeting #10

Held 23/4. Members discussed the four completed future Library scenarios, prepared by a group of eight Library volunteers. The documents will be used in the four stakeholder focus groups, on May 2nd and 3rd. Mary will submit a bouquet to eLinks, expressing appreciation of the writing group's efforts.

New Library tagline (vision statement)

Give us your suggestions for a new Library tagline (vision statement) using this online form. There is also a link from the following spotlight image on the Library homepage:

tag_suggestion_spotlight.png

Team meeting #9

At the meeting held April 9th, discussions focused on the four stakeholder sessions scheduled for the beginning of May:

  • How the four future library scenarios written by the sub-group of eight (see blog entry of 21/3) will be used
  • Promotion of the four sessions
  • Location of the sessions

Other matters covered: